A Comprehensive Guide To An Email Server

Emails are an essential part of today’s corporate world. From small to large businesses, email is a communication tool. As emails contain sensitive and professional information about your business, it is essential to secure them. This is where email servers come into play.

If you are domain hosting in NZ for your business, email hosting NZ can be the best hosting solution to secure email information.

There are many benefits a NZ email hosting solution offers like reliability, security, storage space, and more. In this article, we will discuss everything you need to know about email servers.

What is An Email Server?

An email server uses software that is fully dedicated to sending and receiving email. It works with applications that allow messages to be sent and received without interruptions.

Email servers ensure that online messages are sent to the right receiver. If something goes wrong while you send a message, an email server tries to send the same message multiple times.

Additionally, the email server will inform you if the email you sent does not have a valid receiver. All these factors ensure that the workings of your emails are seamless without you having to worry about it.

Types of Email Server

Below are some different types of Email servers made available by email hosting providers-


Uses software to sync your email server to your device. This ensures that you can view and access your emails from anywhere using your device.

Additionally, it allows you to recover emails from any device. This is possible because the emails are stored on the server. It also offers features like folder sharing, IDLE, subscriptions, and more.


This type of email hosting allows you to download emails from the main server and store them on a machine. This means that you can read emails even when you are offline.

However, this type of email server can be confusing for users accessing emails from multiple devices. If you download an email on your mobile phone, it will not be available on your laptop.


It is referred to as the simple mail transfer protocol. It allows you to send and receive emails over the Internet.

However, even though it manages both incoming and outgoing emails, its main purpose or concern is to send emails to the correct recipient. This is why it is often referred to as an outgoing email server.

Steps to Setup An Email Server

Step 1: Determine your email server requirements.

Step 2: Choose where you want to host your email server- in the cloud or premises.

Step 3: Choose resources according to your requirements.

Step 4: Install the operating system.

Step 5: Implement security measures to secure your operating system.

Step 6: Choose a software for your email server.

Step 7: Install the software you chose for your email server then configure it according to your requirements.

Step 8: Configure Domain Name System(DNS) settings.

Step 9: Enforce security measures.

Step 10: Enforce a user authentication method.

Step 11: Enforce backups and recovery strategies.

Step 12: Enforce monitoring tools to maintain and track email server performance.

Note: By following these steps, you can successfully and easily set up and secure an email server. 


Email servers offer a hosting environment where online messages are undisturbed, faster, and encrypted. There are several other benefits of an email server like data privacy, data control, good storage space, etc.

To choose the best email server hosting solutions, look for different aspects, such as the latest security tools, communication services, and more. Make sure that the features of your email server fit your needs and requirements.